Electronic Document Management System for Eliminating Paper Charts
Electronic document management is the key to eliminating paper in a busy medical office. e-MDs DocMan allows you to rapidly scan in old charts, or paper generated from outside sources, and then categorize them using our FastFile technology.
DocMan supports all document formats, and allows you to capture anything related to the patient chart -- lab results, color images, referral letters and other correspondence, video with sound, and images of insurance cards for reference purposes. You can even host and view files from third party vendor applications and devices. A generic forms folder allows you to store custom forms such as Advanced Beneficiary Notices (ABN) and patient information forms for rapid access anywhere in your network.
Specialties and patient folders are completely customizable, and the interface was designed to be as simple and intuitive as e-MDs' other clinical products. As your needs grow, other competitive products offer limited means of migration to more powerful capabilities, but because DocMan is integrated with all e-MDs modules, you are not limited to a single solution vendor.
DocMan can be deployed in multiple configurations from direct attached storage to Fibre Channel SAN (storage area network). DVD RAM jukeboxes can store the medical records departments of hundreds of hospitals for less than one penny per record. Although DocMan deployments encompass multiple states, facilities, and users simultaneously accessing data, DocMan is affordably priced for even the smallest medical office. Instead of calling medical records to deliver a chart to the floor, a provider can easily retrieve the scanned and categorized record of a patient. This familiar and easy to use interface can be combined with charting for even more robust capabilities such as medication order entry, lab ordering and notification, summarized health history, and evidence-based guideline templates.
DocMan technology is derived from e-MDs' banking solutions partner, Applied Micro Technology, Inc. With over fifteen years of deployment at some of the largest banks in the U.S., this document management technology has been proven secure and bullet proof. Our physicians and nurses have extended this design specifically for the medical industry. DocMan is HIPAA compliant, adhering to current patient privacy requirements.
Eliminate paper charts and their associated costs
Enormous economic benefits can be realized by converting a paper-based medical office to a fully integrated, paperless record system. Medical Economics (December 1997) has estimated that the creation, tracking, storage and maintenance of paper records cost $8 per record per year. Electronic records can be maintained for $1.00 to $2.00 per year. With electronic records, there is also a reduced expense for real estate space that would otherwise be needed for paper records. Combining the tasks of imaging/document management with the reduced work of medical records management (filing, chart pulls, etc.) reduces labor costs by 50 to 100%. e-MDs Solution Series, with its capability of providing a paperless medical office, offers dramatic workflow efficiency and cost savings. Northwest Diagnostic the medical practice located in the same facility as e-MDs, eliminated paper charts by scanning all of their old records with e-MDs DocMan. They utilize one full time equivalent (FTE) staff member to maintain in excess of 12,000 digital patient records. Over 7,500 of these patient records contain 46,000 scanned documents that would otherwise be filed in paper charts.
ROI from Electronic Medical Records
|Estimated maintenance of paper charts||
|Estimated maintenance of an electronic chart||
|Annual savings per chart||
($8 - $2) $6
|Assumed active charts per physician||
|Total ROI per doctor per year||
(3,000 charts x $6) $18,000
Of course, in the first year of conversion, dual medical records will probably be maintained, so this savings will not be recognized for the first 12 to 18 months.